OUDOOR MEDICINE BOOKING CONDITIONS FOR COURSES AND EVENTS
These are the terms and conditions of Outdoor Medicine, which apply to those who are advised by Outdoor Medicine that they will be participating in the course. Bookings are accepted subject to you agreeing to the conditions set out below.
1. Your contract with Outdoor Medicine
When registering for the course, you undertake that you accept these
booking conditions and have the authority to do so. Your contract will
be with us, Outdoor Medicine. We will confirm our contractual commitment
to you by sending to you a booking confirmation and receipt. It is only
then that these terms and conditions will apply, and a contract will
exist between us. Your deposit guarantees your place on the course. If
full payment is not received, you may lose your place on the course and
forfeit your deposit. Dutch law and the exclusive jurisdiction of the
Dutch Courts govern your contract with Outdoor Medicine.
2. Participation and Risk
You must be 18 years or over at the time of the start date of the course
and in a suitable physical condition to undertake the course as set out
in the course outline. The outline given for each course must be
accepted as an indication of the event and not a contractual obligation
on our part. It is a condition of joining the course that you accept
this flexibility and acknowledge that any alteration that results in
delays, discomfort, disappointment or inconvenience are possible.
Participation in the course will be subject to availability of places
and reaching a minimum number of participants for each course/departure.
Places are allocated on a first come, first served basis. You must
agree that any photography taken prior to or during the course, which
may include you in it, is the property of Outdoor Medicine and may be
used in future publicity materials by Outdoor Medicine.
3. Cancellation of Booking
Closing dates: Subscriptions close 8 weeks before the planned course date.
Cancellation fee: Before the closing date the cancellation fee will be 10% of the course fee. After the closing date the cancellation fee will be 50% of the course fee. The cancellation fee will be 100% of the course fee if cancelled within 4 weeks of the course.
The courses are based on dormitory accommodation unless otherwise
stated. If you are joining a course alone, you will be partnered with a
person of the same sex.
5. Health, Safety & Fitness and your Insurance Cover
The course in which you will be participating will require a good level
of fitness, strength and endurance and it is your responsibility to
ensure that you have the appropriate level of fitness to undertake the
challenge. You should check with your doctor to ensure that you are
sufficiently fit and healthy to participate in the event. You must
comply with the laws and regulations of the countries visited and comply
with all reasonable instructions of the Course Staff relating to the
safety and organization of the course. If in our opinion, or the opinion
of another person in authority, you are behaving in such a manner as to
cause danger, distress, or annoyance to others or cause damage to
property, your course arrangements may be terminated by us, or the
supplier concerned. In such an event we will have no liability to you
and will not make any refunds, pay any compensation or meet any costs or
expenditure you incur as a result. Furthermore, you must meet any
expenditure we incur as a result of your behavior.
Outdoor Medicine reserves the right to cancel a course in any
circumstances. Your course will not be cancelled less than 6 weeks
before the departure/start date unless due to circumstances outside of
our control. If we must cancel your course due to reasons other than
that of Force Majeure, we will either offer you an alternative course or
a full refund. If the course does not have the minimum amount of
participants the course fee will be returned to you but we will not be
liable for any incidental expenses that you may have incurred.
Outdoor Medicine and its supplier of accommodation and land arrangements
shall be entitled to change the details of itinerary. If we are
required to change the itinerary in any way during the course, the
Course Staff will facilitate this to the best alternative. The decision
of the Course Leader is final. We are not responsible for changes that
arise as a result of Force Majeure and are out of our control such as
technical or maintenance problems with transportation, changes imposed
on rescheduling or cancelling flights by an airline, war or threat of
war, civil strife, industrial disputes, natural disasters, bad weather,
terrorist activity or bureaucratic obstacles.
We accept responsibility for the acts and/or omissions of our employees,
agents and suppliers (except for claims for death, injury or illness –
see below). In any such case our liability will be limited to a maximum
of twice your contribution to the original expedition cost. Outdoor
Medicine accepts responsibility for death, injury or illness caused by
negligent acts and/or omissions of us, our employees, agents, suppliers
and sub-contractors whilst acting within the scope of, or in the course
of their employment in the provision of any part of your travel
arrangements in the itinerary, that we are contractually obliged to
provide. We will, accordingly, pay to an affected participant such
damages as might have been awarded in such circumstances under Dutch
law. However, damages are not payable where any failure to perform the
contract is due neither to any fault on our part or a supplier of any
part of your travel arrangements or is attributable to you, or
unforeseen or unavoidable actions of a third party unconnected with the
event or unusual and unforeseeable circumstances beyond our control or
an event which could not have been foreseen even with the exercise of
all due care. We do not accept responsibility in respect of death,
bodily injury or illness of any person on one of our expeditions as a
result of (but not limited to) physical exertion for which a participant
is not prepared, force of nature, consumption of alcohol, civil unrest,
terrorism, breakdown of equipment, high altitude, access to medical
attention in remote locations and adequacy of medical facilities in a
country. In respect of carriage by air, sea and rail and the provision
of accommodation, the amount of compensation Outdoor Medicine may be
obliged to pay will be limited in the manner provided by the relevant
International Convention. Any arrangements you make independently which
do not form part of the event are entirely at your own risk.
You are participating in an adventure challenge and that is not without
risk. You must be adequately fit enough to cover the distances set out
in the itinerary and therefore take part entirely at your own risk. By
accepting these booking conditions you agree to indemnify Outdoor
Medicine against claims for loss or damage to personal property and for
loss or claims arising from your own actions. For any other activity you
must agree to wear the safety clothing or equipment deemed necessary by
the local service provider and Outdoor Medicine.
10. Post Course Liability
Outdoor Medicine is not responsible for any decision or action you might
take if you are subsequently employed as a medic on any expedition
after the completion of any of the Outdoor Medicine courses.
11. Your Contractual Requirements
By signing the application form you agree to accept the authority and decisions of our employees, group leaders, agents and suppliers while on the course. The Course Leader may at any time during the course of the event terminate your participation if they consider it necessary for the health or safety of you or the group. If you commit an illegal act we shall cease to have responsibility to you or for you. Dutch law and the exclusive jurisdiction of the Dutch Courts govern this contract. By signing this agreement you are confirming that any legal action you might bring against the company or any of its employees will always take place within The Netherlands.
These are the terms and conditions.